Collaboration Toolbox

 

In the MCTFR, effective communication and collaboration are essential to completing work across teams. In the Collaboration Toolbox, you will find a variety of resources that support daily operations in the center, such as Google Calendars, Shared Drives, and Groups, in addition to Box. This page provides a repository of these resources, as well as the purpose of each. 

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Active Directory (AD) Drives

Active Directory (AD) Shared Drives at the MCTFR provide a secure and centralized platform for staff to access and share research files and data. These drives offer a reliable, network-based storage solution, ensuring efficient data management and collaboration across the center.

To connect to the AD Drives follow this guide.

Explore the Collaboration Toolbox for the latest list of Active Directory Drives.

Box

Box is a HIPAA-compliant cloud-based platform for secure file storage, access, and collaboration.

Explore the Collaboration Toolbox for the latest list of Box folders.

Google Calendars

Naming Conventions

Cross-Study Calendars (e.g., Psychophys, Lunch, Hotel)

  • When scheduling events on cross-study calendars, such as Psychophys, Lunch, or Hotel, it's important to include both the study name and the family ID in the event title.
    • E.g. ENTER IN AN EXAMPLE
  • This practice is particularly crucial when the event pertains to billing, as it helps maintain clarity and accurate record-keeping.

Assessment Events (Including Study-Specific Calendars like ABCD)

  • For most assessment events, including those on study-specific calendars like ABCD, we follow a standardized naming convention. The event title should include:
    • The study name.
    • The specific time point of the assessment.
    • The family ID associated with the assessment, following the historically used format.
      • E.g. ENTER IN AN EXAMPLE
  • This comprehensive event naming convention ensures that assessment events are easily identifiable and organized. It's essential for maintaining consistency and facilitating efficient tracking of assessment-related activities across different studies.

Scheduling Across Calendars

When using multiple Google Calendars, there's no need to create separate events on each calendar. You can easily cross-post events by inviting other Google Calendars, similar to inviting guests, to ensure that all resources are updated and everyone stays on the same page. To invite another calendar, just type its full name, and it will appear as an option.

Explore the Collaboration Toolbox for the latest list of Google Calendars.

Google Groups/Listservs

Google Groups is a platform for online discussions and email-based groups. It can serve as Listservs and integrates with Google Calendar for event scheduling & Google Drive.

Explore the Collaboration Toolbox for the latest list of Google Groups/Listservs.

Google Shared Drives

Google Shared Drive is a feature within Google Drive that allows teams to collectively store, access, and collaborate on files and documents. However, it's important to note that Google Drive, including Shared Drives, is a non-HIPAA-compliant cloud-based platform, and it should not be used for storing or sharing information governed by HIPAA regulations.

Explore the Collaboration Toolbox for the latest list of Google Shared Drives.